DEAR KEYLOCK USER: Exciting Changes to KeyLock Solutions Application

originally published on October 30, 2016 by Zac Moore, MAI, CSO

At KeyLock Solutions, we have implemented several important changes to our software application that will enhance your experience and help you get more from our products. Most of the changes you will see in the applications are based on user input, so thank you! We think that you will like the changes a lot.

While there are many general changes to the applications, there are some specific ones that are addressed here. Most of the changes are the same in all of your applications (comparable sales DB, Evaluation app, Appraisal app) but some are unique to each.

  1.  The user can manually modify the list of pages seen in the application by selecting the “Modify Menu” button located between the last page in the navigation window and above the record “Owner”. Clicking this link brings up a list of pages inside the application that the user can enable or disable. Selections made here are retained every time the user logs into the system. If a user never deals with the “Transaction History” page then disabling it once means that the user won’t see it again. Changes here can be edited at any time by re-clicking the link. The link you are looking for is here:

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2.  There are many options for “Primary Land Use” and “Secondary Land Use” selections. Not every user will use each and so we have made it possible to customize the land uses that each individual sees. To customize the list the user must view their “profile” by clicking on the “profile” link at the top of the dashboard and select “Data Customization”. Here the user chooses which land uses she wishes to deal with and once done, commits them to the system. These can be changed at any time.   Once the user selects which land uses are most important, the abbreviated list is seen in your day to day use of the software. If you want to expand the list, you simply choose the arrow button next to the primary or secondary land use class fields.

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   And Then click here:

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Page 1: Property Identification:

  1. We’ve moved the questions about transaction type, ownership and subject inclusions to the top of this page. As the user makes her selection she will see that the appropriate page is added to the left side of the screen. For instance, selecting “Closed Sale” adds the “Closed or Pending Sale Information” page to the application.
  2. The “What does this property include?” list now includes options for land only, building/site improvements, permanent plantings, forest, water rights and externalities. As the user makes selections here, the user will see the appropriate pages added to the application. For “building/site improvements” the user chooses here what types of improvements are included. This information is searchable so adding it here makes it easy to properly label data.
  3. The “Facilities Description” field now includes a dropdown list of common facilities types. This field is searchable.

Page 10: Land Description:

  1. The biggest change here is that the grid that you had used to describe the value of each land class is now relocated to the new “Allocation of Value” page. This page shows up in the navigation pane once property identification information has been added. We have moved some of the input fields from other pages to this one to try and help streamline data entry. Don’t worry that the land classification table is not here; putting in the new Allocation of Value page means that it’s easy to allocate value between land, improvements and plantings.
  2. Legal and physical access information has been changed to dropdown lists.
  3. We’ve added fields for view/vista and recreational influences.
  4. We’ve reduced the crop productivity grids to one table for ease of data entry.

Page 11: Allocation of Value

  1. This new page allows the user to allocate sale or subject value between land, improvements and permanent plantings. All the data related to a sale’s value is entered and dealt with here so it’s easy to allocate value properly. The grids used to make the calculations are the same as you’ve seen before but now they work together to help allocate value. The page looks like this:

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  1. The grids in the new “Allocation of Value” page work the same way they did in previous versions of the software. We had added a feature to the “Improvements” grid that includes a dropdown to help categorize improvements by type. The list of improvements included in the list is based mainly on client input so we hope you will find everything you need. There is also a field, immediately below the dropdown, where a narrative description can be given to help clarify what type of improvement you are dealing with.
  2. Also in the “improvements” grid we added a “lump-sum” field that allows the user to define a lump-sum figure for an improvement rather than indicating RCN and working through the depreciation figures.
  3. In the “Permanent Plantings” grid, the field you use to estimate a planting’s contributory value is the “Overall Est. REL” field.
  4. The calculations made in the “Allocation of Value” page are intended to help allocate value between land, improvements and permanent plantings. As such, each component is subtracted from CE price in order so that if allocated completely, once all components of a sale have been accounted for, the allocation of value to all remaining components is equal to zero. Land value is subtracted from CE price first followed by Improvement Value from the result followed by Permanent Planting value from the final calculation.

There are many changes to the system and we hope that each will enhance your experience. The user guides located on our website do not include these changes but will soon. In the mean time, if you have any questions on the use of any new or changed feature please contact me.

Zac Moore, MAI, CSO
KeyLock Solutions
509-778-3332
zac@keylocksolutions.com